Explorer Publishing
We are currently looking for an Admin/Production Coordinator for our growing production team.
GENERAL RESPONSIBILITIES
Supports the Production team in various areas, mainly in coordinating between Explorer and the printers by getting quotations, placing orders, following up on jobs, and putting quotes for clients together as well as provides office support to the team.
SPECIFIC RESPONSIBILITIES
Maintain daily print scheduling.
Overseeing the delivery of mock-ups and presentations.
Plan, schedule, direct and execute production activities
Assist with the sourcing of materials & printer consumables for the printing station.
Coordinating all client deliveries.
Develop cost-effective measurements to achieve exceptional business practices
Handle all communication with regard to printers, and other suppliers for all the processes involved from quotes to final product approval with the exception of technical matters.
Circulation of proofs for all the books, stationeries, and miscellaneous materials such as boxes, promotional materials, maps, posters, etc. in and out of Production and other departments.
Cost comparison with 2-3 suppliers’ quotes, checking their quotes competency and liaising with Production heads for specs, distribution for quantity requirements, and Production Manager for final approval.
Supervising administrative staff and dividing responsibilities to ensure performance.
Keep a stock of office supplies and place orders when necessary
Manage agendas/travel arrangements/appointments
Assist colleagues whenever necessary
KNOWLEDGE, SKILLS & ABILITIES
Computer Skills especially in Excel for quote preparation & word documents
Good communication & coordination skills between colleagues, printers and
clients
Good working relationship with manager & co-employees
Excellent attention to detail (printing specifications)
Outstanding communication and interpersonal abilities
Must have a sense of urgency in meeting tight deadlines
Good team player, sense of humor, & highly organized person
Know how to balance schedules and set priorities
Keep the manager updated on all jobs and escalate customer concerns/issues for
proper resolution
Trustworthy, dependable, and must have lots of patience