H General Trading
Personal Assistant
Providing support CEO
Assisting in daily office needs
Managing our company’s general administrative activities
Screening phone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organizing and maintaining diaries and making appointments
Dealing with incoming email, faxes, and post, often corresponding on behalf of the CEO
Organizing and attending meetings and ensuring the manager is well prepared for the meetings; preparing and sending minutes of the meetings accordingly
Coordinating with HR for matters involving the Higher Management
Requirements
Proven experience as an administrative assistant, personal assistant, virtual assistant or office admin
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task